OPTION 1: ONSITE

 STEP 1: INTENT TO ENROLL

1.1 Send an email addressed to enrollment@feucavite.edu.ph

Indicate intent to enroll for SY 2023-2024 and provide the ff. information:

• complete name of student and grade level
• complete name and contact number of parent/ guardian

STEP 2: ENROLLMENT FORMS

2.1 The enrollment staff will send the enrollment forms via the same email thread.

Accomplish the forms completely, correctly, and legibly.

Note: The enrollment form will require the submission of valid IDs for identity confirmation.

2.2 Send the accomplished form back to the same email thread.

STEP 3: ASSESSMENT

3.1 Provide the following information:

• Payment type: cash/ installment
• PWD card (if applicable) to avail of the PWD discount
• OR of Reservation fee paid (if applicable)
• Refunds/ overpayment (if applicable)

3.2 Once complete information has been provided, the enrollment staff will send the Assessment Slip via email.

STEP 4: PAYMENT

Please note that payment verification/validation is within 3-5 banking days.

For inquiries email cashier@feucavite.edu.ph.

Click here for payment options.

STEP 5: ENLISTMENT

5.1 Send a clear picture of the Official Receipt of payment to enrollment@feucavite.edu.ph  using the same email thread for STEP 1. Please avoid creating new email threads or sending spam messages.

5.2 The Registrar’s Office will send the Enrollment Slip.

The enrollment slip provides verification that you have accomplished Steps 1 to 5 for online enrollment.

STEP 6: ISSUANCE OF CERTIFICATE OF REGISTRATION

The Registrar’s Office will send the Certificate of Registration to the FEU Cavite Outlook email of the student and the registered email address of the parent/ guardian.

Releasing of COR will begin on August 7, 2023. 

OPTION 2: ONLINE

Step 1. Enrollment via Student Central

1. 1 Log-in to your Student Central Account and click on “Student Central Tabs”

1.2 Select ‘Enrollment” tab

1.3 Check your Enrollment Eligibility

Enrollment Eligibilities:
a. Status is Active or Admitted
b. Academic Standing is Good or Unrated
c. No outstanding balances
d. No academic hold

1.4 Select Enrollment Method

a. Free Course Enrollment – Ideal for students with irregular status or for students enrolling in additional/advance/ overload courses
b. Batch Enrollment – Ideal for students with regular status

Reasons for being “Not Eligible to Enroll”

Step 2. Payment

Notes:

• Confirmation of payment is 3-5 working days.
• Do not pay unless you have enrolled your subjects/courses for the 1st Semester SY 2023-2024 via Student Central.

Students with no subjects registered via Student Central but with payments are not considered as enrolled.

Click here for payment options.

Step 3: Certificate of Registration (COR)

The Certificate of Registration can be viewed under the Student Reports section in the Student Central. Please note
that it can only be viewed/printed if the enrollment is confirmed/billed. This means that the minimum down payment is already settled, or the promissory note is already approved.

Students are advised to check and re-download the latest version of their COR after adjusting (adding/removing
of subjects, swapping of sections) to verify if the changes had been reflected.

This refers to withdrawal during the enrollment period. The following refund matrix applies.

The last day for enrollment cancellation/ withdrawal is August 31, 2023.

Procedure for cancellation of enrollment/ withdrawal of enrollment

Only the parents/ legal guardians are authorized to process this transaction.

1. Submit a signed letter of intent to withdraw addressed to the BED Director, Mr. Jomar D. Redubla.
2. The director evaluates the letter of intent. An interview with the parents/ guardian and student may be scheduled depending on the reason.
3. If the intent to withdraw is approved, the Director endorses the cancellation to the Registrar via email.
   * The Registrar staff will post cancellation request via Netsuite, for approval of the Registrar.
4. Proceed to the Registrar’s Office and accomplish the enrollment cancellation/ clearance form.
5. Seek clearance from the Cashier (involves settling of fees and accounts).
6. Submit the clearance form to the Registrar’s Office.

This refers to withdrawal from enrollment beyond August 31, 2023.
Transferring out – withdrawal from FEU Cavite to enroll in another school in the same school year and level
Dropping – withdrawal from FEU Cavite for any other reason such as migration locally/ abroad and pausing from schooling due to various reasons (ex. health, emergency).

Students dropping/ transferring out must undergo a clearance process before their scholastic records can be released. Refunds, if applicable, are subject to evaluation based on the provided reason and case.

Procedure for Dropping/ Transferring Out

1. Submit a signed letter of intent to drop/ transfer out to the Guidance Counseling and Career Office (GCCO). This is for the exit interview of GCCO.
2. After the exit interview, GCCO endorses the parent/ student to the Director.
3. Fill out the Dropping Form and proceed to the Director’s Office for approval of the intent to drop/ transfer out.
4. If the intent to drop/ transfer out is approved, the Director endorses the dropping/transferring out to the Registrar via email.
   * The Registrar staff will post cancellation request via NetSuite, for approval of the Registrar.
5. Seek clearance from the adviser, teachers, and various offices.
6. Once cleared, submit one (1) copy of the Dropping form to the Director’s Office, and one (1) to the Registrar’s Office.
7. Parent/ guardian/ student may process the request for credentials from the Registrar’s Office afterward.

ENROLLMENT STEPS

Step 1. Enrollment via Student Central

1.1 Login to your Student Central Account and click on “Student Central Tabs”
1.2 Select the “Enrollment” tab

1.3 Check your Enrollment Eligibility

Enrollment Eligibilities:
a. Status is Active or Admitted
b. Academic Standing is Good or Unrated
c. No outstanding balances
d. No academic hold

1.4 Select Enrollment Method

a. Free Course Enrollment – Ideal for students with irregular status or for students enrolling in additional/advance/ overload courses
b. Batch Enrollment – Ideal for students with regular status

Reasons for being “Not Eligible to Enroll”

Step 2. Payment

Notes:

• Confirmation of payment is 3-5 working days.
• Do not pay unless you have enrolled your subjects/courses for the 1st Semester SY 2023-2024 via Student Central.

Students with no subjects registered via Student Central but with payments are not considered as enrolled.

Click here for payment options.

Step 3: Certificate of Registration (COR)

The Certificate of Registration can be viewed under the Student Reports section in the Student Central. Please note
that it can only be viewed/printed if the enrollment is confirmed/billed. This means that the minimum down payment is already settled, or the promissory note is already approved.

Students are advised to check and re-download the latest version of their COR after adjusting (adding/removing
of subjects, swapping of sections) to verify if the changes had been reflected.

ENROLLMENT ADJUSTMENTS

Refers to adding/removing of courses, and swapping of sections

Note:
Only students whose enrollment has been confirmed are eligible for adjustment requests

Cancellation of registration means withdrawal/dropping of ALL courses, including PE/WRP and NSTP.
This results in the removal of all enrollment records. The procedure is as follows:

1. Submit a cancellation request via Student Central
2. Submit a letter of cancellation signed by both the student and the parent/guardian stating the
   reason and address it to the Dean through the Department Chair. Email to enrollment@feucavite.edu.ph
3. The Department Chair may recommend an interview/counseling with the GCCO
4. Approval of the Department Chair
5.  Approval of the Dean
6. Approval of the Registrar

Refund Matrix for Cancellation of Registration

• Cancellation of Enrollment before the start of classes is subject to a Withdrawal Fee of Php 1,000 starting 1st SEM SY 2023-2024.
• Incomplete or incorrect enrollment cancellation will be considered invalid.

DROPPING OF SUBJECTS

Dropping refers to authorized withdrawal from an enrolled course (one or more but not all). This results in the remarks of AW in the student’s Transcript of Records (TOR). The procedure is as follows:

1. File drop request via Student Central, stating the reason
2. For evaluation of the Department Chair. The intervention of the GCCO may be recommended depending on the reason stated
3. Approval of DC
4. Approval of Dean
5. Approval of Registrar

Refund Matrix for Dropping of Courses

Important:

• If a student drops ALL enrolled subjects during the semester, this will be considered as ENROLLMENT CANCELLATION, and will follow all processes, requirements, and refund matrix
  for enrollment cancellation.
• Last day for dropping subjects/ courses is on December 4, 2023.

SHIFTING

Students shifting to another program or track within FEU Cavite is allowed only once, generally up to the 2nd year of study only. The procedure is as follows:

1. Submit the accomplished Shifting form.
   This must be signed by both the student and the parent/guardian.
2. File shifting request via Student Central. This is for approval of the
   Former Department Chair – 1st Level
   New Department Chair – 2nd Level
   Dean – 3rd Level
   Registrar – 4th Level

The receiving department shall apply the Selective Retention Policy when evaluating the student for
shifting.

Students classified as returning are those who paused enrollment for any reason (but did not transfer out to another HEI). The  re-enrollment procedure is as follows:

1. Email Intent to Return at enrollment@feucavite.edu.ph
   Provide the following information:
   – Complete name
   – Student number
   – Program
   – Picture of your valid ID
   – Semester and School Year of last attendance in FEU Cavite
   – Semester and School Year intended to enroll
   The enrollment team will verify your identity.
2. Reactivation of FEU Cavite Office 365 account
   Once verified, ITS will reactive the email of the student. The temporary password and account details will be sent to the personal email of the student.
3. File returning student request via Student Central
   Once you receive your new login credentials from ITS, log in to your Student Central account and
   file the returning student request. This is for the approval of your Department Chair, the Dean, and
   the Registrar.
4. Subject/Curriculum Advising
   Once your returning student request is approved, students are advised to visit their Department Chair for subject/curriculum advising.
   Students will be provided with a list of the recommended subjects to enroll for the current semester. Students whose residency has lapsed (maximum of 6 years residency for 4-year courses) will be shifted to the latest curriculum.
5. Enrollment and Payment
   Register for courses via Student Central during the specified schedule, and settle your payments.

Note:

Students with previous balances are advised to settle their accounts with the Cashier/Accounting Office before enrolling

Click here for payment options.

Returning Readmission Students (Category B)

1. Undergo returning readmission procedure with the Admissions and Financial Assistance (AFA) office.
2. Submit the following documents:
   – TOR or Copy of grades/ certificate of grades from previous HEI
   – Course description
3. ITS will reactive the email of the student. The temporary password and account details will be sent to
   the personal email of the student.
4. The student is to submit a returning student request via Student Central
   (accessible via the credentials provided by ITS to the student)
5. The returning student request will be approved by the Department Chair, Dean, and Registrar.
6. Once approved, the student is advised to coordinate with his/her Department Chair for subject advising
   and signing of the Selective Retention Policy.
7. Returning students must also check and settle previous balances to proceed to enrollment.
8. Select subjects/courses for enrollment as advised by the Department Chair via Student Central. Refer
   to the enrollment schedule.

Cross-enrollment from FEU Cavite to other HEIs is generally discouraged. However, it may be allowed if the student is graduating, and when the needed courses/subjects are:

1. not offered by the College during the term of the requesting student
2. offered but the schedules conflict with the requesting student’s other classes

The procedure is as follows:

1. Read and sign the OUTBOUND CROSS-ENROLLMENT Conforme (3 copies).
   – 1 Department Chair copy
   – 1 Registrar’s Office copy
   – 1 student copy
   Students may get the form from the Office of the Registrar HED
2. Submit the letter of request with attachments to the Department Chair, then to the Dean for approval.
   Attachments/required documents from intended HEI to cross-enroll into:
   – Curriculum
   – Grading system
   – Course description of the intended course to enroll
3. After the approval of the letter of request, submit a cross-enrollment request via Student Central.
   Level 1: Department Chair
   Level 2: 2nd Level
   Level 3: 3rd Level
4. Secure the Cross-enrollment permit from FEU Cavite.
   Proceed to the Office of the Registrar HED.
5. Request accommodation from the HEI where the course will be cross-enrolled.
   Submit the Cross-Enrollment permit from FEU Cavite to the receiving HEI.

CROSS-ENROLLMENT (Inbound)

Cross-enrollment from other HEIs to FEU Cavite.

DIRECTORY OF CONCERNS